Author's Kit
Paper/Poster Preparation and Submission Guidelines
2003 WNCG Wireless Networking Symposium
Step 1: Copyright & Registration
Authors need to complete a WNCG copyright form. The form is available in both a Word and an Adobe Acrobat format. Authors will be required to fax (to 512-471-6512) or send by regular mail (to the address below) a signed copy of the form before their paper can be included in the workshop proceedings. Be sure that at least one author also registers to attend the conference through web, mail or by fax. Each paper must have at least one registered author to avoid being withdrawn from the conference.
| Mail Copyright Form to: Katherine M. White Public Affairs Representative Dept. of Electrical & Computer Engineering Wireless Networking & Communications Group 1 University Station, C0803 Austin, TX 78731 USA |
Mail Registration to: The University of Texas at Austin REGISTRAR Thompson Conference Center P.O. Box 7879 Austin, TX 78713-7879. phone:(512) 471-2938 or (800) 882-8784 fax:(512) 471-0647 web & print registration forms are available here. |
Also, please encourage your associates to attend this exciting event! Promotional materials for event will be provided upon request; please contact Katherine M. White at (512) 471-2602 or kmwhite@mail.utexas.edu for details.
Step 2: Paper/Poster Preparation
Authors of papers are required to submit a full five (5) page final version of their papers in English to the symposium. Poster authors have the OPTION of submitting a three (3) page version of their paper for inclusion in the proceedings. Submission of a paper or poster implies that at least one of the author(s) agrees to register and present the paper at the conference. A participant may indeed present more than one paper or poster.
Presenters of papers will have approximately 25 minutes during one of the techincal sessions to present. Access to an LCD projector will be provided.
Presenters of posters will have a 3.5 foot by 5 foot space to present. WNCG will provide a foam board with these dimensions and an easel for display. Authors are to provide their poster materials in whatever format will be most effective for their presentation. Basic supplies such as pins and tape will be provided.
Use the following guidelines when preparing your five (5) page document:
LENGTH: You are allowed a total of 5 pages for your document if you are presenting a paper. This is the maximum number of pages that will be accepted, including all figures, tables, and references. Any documents that exceed the 5 page limit will be charged an added fee of $100 per page over the five (5) page limit. For posters, you are allowed a total of 3 pages for your doucment, if you choose to submit one. The same added fee of $100 will apply.
LANGUAGE: All papers must be in English.
MARGINS: Documents should be formatted for standard letter-size (8-1/2" by 11") paper. Documents may not exceed five (5) pages for papers or three (3) pages for posters. Any text or other material outside the margins specified below will not be accepted:
- All text and figures must be contained in a 175 mm x 226 mm (6.9 inch x 8.9 inch) image area.
- The left margin must be 19 mm (0.75 inch).
- The top margin must be 25 mm (1.0 inch), except for the title page where it must be 35 mm (1.375 inches).
- Text should appear in two columns, each 83 mm wide with 8 mm space between columns.
- On the first page, the top 50 mm (2") of both columns is reserved for the title, author(s), and affiliation(s). These items should be centered across both columns, starting at 35 mm (1.375 inches) from the top of the page.
- The paper abstract should appear at the top of the left-hand column of text, about 12 mm (0.5") below the title area and no more than 80 mm (3.125") in length. Leave 12 mm (0.5") of space between the end of the abstract and the beginning of the main text.
- PDF file (Most Accurate. When you print this file, make sure the "shrink to fit" box is not checked!)
- PostScript file
These files contain lines and boxes showing the margins and print areas. If you print one of these files, then stack it atop your printed page and hold it up to the light, you can easily check your margins to see if your print area fits within the space allowed.
TYPEFACE: To achieve the best viewing experience for the review process and conference proceedings, we strongly encourage authors to use Times-Roman font. If a font face is used that is not recognized by the submission system, your paper will not be reproduced correctly. Use a font size that is no smaller than 9 points throughout the paper, including figure captions. In 9-point type font, capital letters are 2 mm high. For 9-point type font, there should be no more than 3.2 lines/cm (8 lines/inch) vertically. This is a minimum spacing; 2.75 lines/cm (7 lines/inch) will make the paper much more readable. Larger type sizes require correspondingly larger vertical spacing.
TITLE: The paper title has to appear in boldface CAPITAL letters. The authors' name(s) and affiliation(s) appear below the title in capital and lower case letters. Papers with multiple authors and affiliations may require two or more lines for this information.
ABSTRACT: Each paper should contain an abstract of 100 to 150 words that appears at the beginning of the document.
BODY: Major headings appear in boldface CAPITAL letters, centered in the column. Subheadings appear in capital and lower case, either underlined or in boldface. They start at the left margin of the column on a separate line. Sub-subheadings are discouraged, but if they must be used, they should appear in capital and lower case, and start at the left margin on a separate line. They may be underlined or in italics.
REFERENCES: List and number all references at the end of the document. The references can be numbered in alphabetical order or in order of appearance in the paper. When referring to them in the text, type the corresponding reference number in square brackets as shown at the end of this sentence [1]. The end of the document should include a list of references containing information similar to the following example:
[1] D. E. Ingalls, "Image Processing for Experts," IEEE Trans. ASSP, vol. ASSP-36, pp. 1932-1948, 1988.
PAGE NUMBERS: Do not put page numbers on your document. We will add appropriate page numbers to accepted papers when the conference proceedings are assembled.
The following style files and templates are available for users of LaTeX and Microsoft Word:
- LaTeX style file with margin, page layout, font, etc. definitions.
- BiBTeX style file with bibliography style definitions.
- LaTeX template file, an example of using the "spconf.sty" and "IEEEbib.bst" files above.
- Word 97/2000 Sample, a template of correct formatting and font use.
We recommend that you use the Word file or LaTeX files to produce your document, since they have been set up to meet the formatting guidelines listed above. When using these files, double-check the paper size in your page setup to make sure you are using the letter-size paper layout (8.5" X 11"). The LaTeX environment files specify suitable margins, page layout, text, and a bibliography style. Although this environment has been extensively tested, there may be rare instances when it is not fully robust.
STEP 3: Submit the paper electronically by email to kmwhite@mail.utexas.edu.
Follow the following conventions for format and file naming for submission:
File Format
Papers must be submitted in either PostScript or PDF format. These submissions must be formatted to 8.5" x 11" page size, and in first-page-first order. Please verify that the final version of your PostScript or PDF file prints correctly to a PostScript printer before submission. Documents that do not print correctly cannot be included. For best results, authors should avoid the use of custom half tones, bitmap pattern fills, and bitmap fonts. Use standard half tones and solid color or grey fills instead. Submission of a PDF instead of a PostScript will result in the best possible rendering of your document. Be sure that you embed all fonts that are used when you create the PostScript or PDF file. For best PDF document quality, you may want to read Adobe's recommendations for generating PostScript and PDF files.
LaTeX Users: Generating a PostScript file is straightforward for all LaTeX packages we are aware of. When preparing the paper under LaTeX, it is preferable to use scalable fonts such as Type I, Computer Modern. However, quite good results can be also obtained with the fonts defined in the WNCG style file recommended above (spconf.sty).
Windows users: To save a document as a PostScript file:
- Install and select a PostScript printer driver. We recommend Adobe Systems' PostScript Driver.
- In your word processor, on the File menu, click Print.
- Select the PostScript printer which will be used to generate the file.
- Select the Print to File check box, and then click OK.
- In the File name box, type a file name. The file is saved with a '.prn' extension by default. Rename the file to give it the extension '.ps'.
Macintosh users: To save a document as a PostScript file:
- Install and select a PostScript printer driver. We recommend Adobe Systems' PostScript Driver.
- In your word processor, on the File>Print menu, click General.
- Go down to "Save as File."
- Make the following selections:
- Format: PostScript Job
- PostScript Level: Level 1 Compatible
- Data Format: ASCII
- Font Inclusion: All
- Destination: File
- Click "Save" and specify a file name.
File Size Limit
Authors will be permitted to submit a document file up to 1 MB (megabyte) in size. If necessary use compression such as zip or compress.
Filename
The filename of the document file should be the first author's last name, followed by the appropriate extension (.ps or .pdf). For example, if the first author's name is Johan Smith, you would submit your file as "smith.ps" or "smith.pdf". To speed transmission of your PostScript and PDF files, you may use a compression utility that will produce compressed archives that are 100% compatible with the ZIP compression format defined by PKWare or the GZip format common on UNIX and LINUX systems. Such a utility can be downloaded from PKWare's website at: www.pkware.com. This compression is not required, but it is allowed and encouraged so that file transfer times may be reduced. If you do submit a compressed version of the document file, use the same filename specification mentioned earlier, with the appropriate file extension (for example, "smith.zip" or "smith.gz").
